7 Top Ways to Ensure Remote Staff Productivity Working from Home
Providing support for remote employees is critical to their success. As an employer, you must ensure that your workers have access to all essential services when working remotely to maximize remote staff productivity and maintain business continuity.
Working from home introduces additional distractions, fewer opportunities for natural interaction with coworkers, and increased social isolation — all of which may result in decreased efficiency. To address these obstacles, managers should experiment with innovative methods of managing and collaborating with workers and providing additional opportunities for employees to communicate with one another in remote staffing.
Here are seven ways you can ensure your remote staff remains productive:
1. Allocate a workspace
Encourage the staff to designate a spot in their home for work – whether it is a spare bedroom, a kitchen table, or the development of a home office. Having a dedicated workspace for work would ensure your remote team keeps up their morale and performance – mainly if their home environment is distracting.
2. Limit distractions
The team members’ workspace should be as free of obstacles as possible. This would help increase their morale, helping them stay on task for longer. If there are other people at the location, recommend a specific bed.
3. Encourage organization
Crossing off jobs off completed tasks or working on a to-do list helps to inspire and organize employees. Make sure that everybody is confident that deadlines and deliverables are not overlooked. Now is another critical aspect of productivity ingredient. This will allow your staff to remain on task and current on their skills and qualifications each week.
4. Update your technology
Your employees must have access to all appropriate resources to perform their duties efficiently and effectively. Without the right technology, they would fail. Utilize the cloud and ensure that the workers have the same access level as they would in the workplace. Additionally, now is the time to take advantage of networking resources such as Skype or Zoom.
5. Facilitate effective communication
When it comes to operating remotely, having excellent contact is imperative. Ensure your employees are aware of how you can treat them in a location away from the office. Use daily meetings to keep everyone on board to keep sessions short and productive when working with remote staffing. Get your predictions well known from the outset and enforce them to the letter.
6. Equip your team with tech and productivity tools
First, one of the most critical ways to assist teams in succeeding while enabling remote staffing is to provide them with resources that will allow them to remain connected and efficient. These include project management tools like Asana and Airtable, chat/messaging tools like Slack and Microsoft Teams, and video conferencing tools like Zoom and Google Hangouts.
Equipping teams with these emerging technology enables managers and workers to collaborate regardless of their location, whether at home or standing in a long line at the grocery store. These new apps can also help the team remain efficient and linked as COVID-19 fears subside and people return to work.
7. Establish daily check-ins
With managers no longer receiving regular face time with staff and employees unable to converse at the proverbial water cooler, establishing a daily check-in schedule is critical for setting goals and cultivating relations. A daily check-in via video chat, phone call, or instant message can help establish a sense of normalcy. These check-ins may be conducted one-on-one or in small groups.
The technology, as mentioned above, and efficiency tools can be critical in reimagining routine check-ins. For instance, if you previously held a regular all-hands meeting in person, you may wish to use a video conferencing app in case of remote staff hiring to conduct a virtual version of the session each morning. Meetings that have been redesigned to accommodate remote employees will help you maintain productivity.
Of course, quantifiable figures are better. To be efficient, you have to know what you are doing. Since they are absent from the workplace, their body language is difficult to be read by their coworkers. They have no way of figuring out who is or is not hardworking. When you work from home, you may have difficulty understanding your productivity. Allow them to be on their own, and they will burn out. Metric discussions may not have been meaningful on smaller teams before but having company-wide transparency for work and communications is critical to remote staff’s success.
It is essential to bear in mind that no matter how you deal with labor efficiency, there will still be some problems. Be informed about the employees. Create bonds of confidence with your employees. Think about whether you have more of a need for assistance than most.
This is not to say that managing a remote workforce is more complicated than operating a “traditional” workforce. Indeed, if you master these fundamentals, the transition to remote working can be.